EHCP and Access Arrangements Coordinator
The EHCP and Access Arrangements Coordinator plays a key role in supporting students with Education, Health and Care Plans (EHCPs) and ensuring appropriate exam access arrangements for those with additional learning needs. The role involves working closely with students, parents, staff, and external agencies to ensure that statutory requirements are met and that students receive the necessary support to succeed. You will assist the Director of Additional Learning Needs in managing all ALN activities from admissions to ongoing support.
Hours:
Full time Term time 36 hours a week, (consideration may be given to Part Time applicants on a job share basis)
College Year:
The College year runs for a period of twelve months from 1st September – 31st August, with the Autumn term often starting in the last week of August. Term time is 39 weeks.
Hours:
Full time Term time 36 hours a week, (consideration may be given to Part Time applicants on a job share basis)
College Year:
The College year runs for a period of twelve months from 1st September – 31st August, with the Autumn term often starting in the last week of August. Term time is 39 weeks.
Key Responsibilities
Main responsibilities:
- Maintain accurate records and ensure all EHCP-related documentation is up to date.
- Ensure that the College meets its statutory duty to accept students with EHCPs who meet entrance criteria.
- Coordinate and oversee the Annual Review process, ensuring compliance with legal and local authority requirements.
- Work closely with students, parents, staff, and external agencies to develop and implement effective support strategies.
- Monitor student progress against EHCP outcomes and advise on necessary interventions.
- To work with the Director of Additional Learning Needs in organising EHCP (Education and Health Care Plan) review meetings as required and to complete and send the relevant documentation after each review.
- To gather relevant Access Arrangement evidence as needed to support applications to the Joint Council for Qualifications (JCQ).
- To liaise with schools to request “Form 8” and relevant medical evidence from external parties to support Access Arrangement applications to JCQ.
- To make applications to JCQ for student Exam Access Arrangements
- To ensure that the College database is kept up to date to accurately reflect Exam Access Arrangements
- To assist with student enrolment as part of the Additional Learning Needs team.
- To maintain all associated Access Arrangement files via the College database in an inspection-ready state and to assist during inspections.
- To assist the Director of Additional Learning Needs in liaising with the Exams Team to ensure students have their Exam Access Arrangements applied.
- To play a part in the exam season specialist invigilation rota as required. (This may mean acting as a Scribe, Reader, Prompter or person in charge of students allowed to take exams in a smaller room.)
- To assist the Specialist Assessor with the co-ordination of students to be assessed for exam access arrangements
General:
- To attend regular meetings with the Director of Additional Learning Needs.
- To be willing to undertake regular training and development relating to the role.
- To participate in college line management and appraisal systems
- To demonstrate an awareness and commitment to equality, diversity and inclusion health and safety, and safeguarding
- To carry out other tasks, as may be reasonably required by the and Director of Additional Learning Needs.
- To carry out other reasonable requests as may be required from time to time by the Principal.
Skills, Knowledge and Expertise
ESSENTIAL
The successful candidate will:
Experience and Skills
Have strong administrative and organisational skills
Have strong administrative and organisational skills
Have excellent IT Skills (Microsoft Office)
The ability to communicate effectively verbally and in writing with staff, students and parents/carers
Be versatile and have the ability to take the initiative
Be versatile and have the ability to take the initiative
Professional qualities
- Have a good general standard of education
- Have the ability to work effectively as part of a team
- Be hard working
- Be prepared to be flexible
- Be willing to co-operate and work collaboratively with staff and students
- Have a sense of humour
- Be committed to personal development and training
DESIRABLE
The successful candidate may:
- Have experience of the administration of EHCPs including consultations and reviews
- Have experience of applying for Exam Access Arrangements for JCQ approval
- Have experience working in an educational setting
- Have experience supporting vulnerable children or adults
About Esher Sixth Form College
Esher Sixth Form College is an extremely successful, non-selective Sixth Form College situated in Thames Ditton, near Hampton Court, Surrey.
We are one of the few colleges in the country to achieve ‘Outstanding’ in all areas of our last two full Ofsted inspections and have a reputation for delivering exceptional results. We pride ourselves on creating a friendly and dynamic atmosphere for all students and staff.
Our Hiring Process
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